Since 2009 I have used a GTD paper system housed in an A5 Filofax.
Though not really part of the GTD systematic approach, the MoSCoW Rules, often applied to priorising in project management, can be useful in helping you decide what order to do the tasks on your lists.
What it consists of
Would you like to extend your life by 6 months? Then follow this simple rule: “If you can get an action done in less than two minutes then do it now!”
DO is the final phase of the Five Phases of Mastering Workflow.
Now that you’ve COLLECTed and PROCESSed everything that has your attention, ORGANISEd all the open loops to make sure that OUTCOMEs and NEXT ACTIONs have been decided on and REVIEWed everything to ensure that it’s current, you now have to decide what to DO.
The REVIEW is the most important of the 5 phases of mastering workflow but it’s the one most people struggle to do.
Now that you’ve COLLECTed everything that was on your mind and PROCESSed everything so that you know what each item means to you (what’s the expected outcome and what’s the next physical action to move it forward) we can start to get ORGANISEd!
Before you can get ORGANISEd, you need to PROCESS the information that you have COLLECTed.
You need to decide what each item means to you by asking firstly – “Is it actionable?” – that is, is it something that you need to take action on, or do something about?
This article on GTD® has been revised to bring it up to date with the latest edition of David Allen’s book “Getting Things Done: The Art of Stress-Free Productivity“, and republished here.